Timesheet Form Template
Collect weekly hours from your team without chasing spreadsheets — one shareable timesheet that captures days, projects, and approvals in a single submission.
A weekly timesheet form built for teams that bill by the hour or run on project budgets. Employees log start and end times by day, tag work to projects, attach expense receipts, and sign off — and the data lands in Google Sheets or HubSpot ready for payroll.
Why use a timesheet form?
What's included in this template
16 fields — customize any field or add new ones with AI.
Need different fields?
Tell the AI what to change — "add a budget dropdown" or "remove phone number" — and it edits the form instantly. Every field type above can be added, removed, or relabeled through the chat interface.
Key features of this timesheet form template
Everything you need to launch this form in minutes, share it with your team, and collect submissions reliably.
Day-by-day hour capture
Separate number fields for each weekday keep totals clean and make it obvious when someone logs 14 hours on a Tuesday by mistake.
Project tagging built in
A project dropdown lets you slice hours by client or job code at payroll time, instead of guessing from notes.
Receipt attachments
Employees can upload a photo of a fuel receipt or parking ticket alongside their hours, so expenses and time sit together in one submission.
Signature for sign-off
Every timesheet ends with an e-signature field that acts as the employee's attestation — useful for audits and client disputes.
Manager email routing
The manager email field can trigger a notification so approvals stop getting lost between Slack DMs and inboxes.
Mobile-first layout
Field crews and remote workers fill it from their phone in under 2 minutes — no app install, no login wall.
Perfect for
How to use this template
Open the template
Click "Use this template free." Flexform loads the form instantly — no account needed to preview.
Customize with AI
Type what you want to change in the chat: fields to add or remove, rename labels, change field types, or rearrange pages.
Connect & publish
Link to Google Sheets or Slack with one click, then embed on your site or share the link.
Ways to use this template
Agency billable-hour tracking
Designers and developers log hours against each client project every Friday. Finance pulls the Google Sheet on Monday morning and invoices go out the same day instead of mid-week.
Field crew time logging
A construction supervisor sends one timesheet link to a 20-person crew. Each worker fills it on their phone at end of shift, complete with site address and signature — no paper sheets to lose in a truck.
Remote contractor invoicing
Freelancers on retainer submit weekly hours to a client through the same form they were onboarded with. The client gets a clean record and the contractor has a timestamped audit trail.
Restaurant shift reconciliation
Managers use it to capture actual hours worked vs scheduled, including tips reported, so payroll matches the POS data without manual reconciliation.
Nonprofit volunteer hour tracking
Volunteers log hours toward grant-reporting requirements. The signature field doubles as the volunteer's attestation, and the data feeds the annual report.
PTO and sick-leave logging
Smaller teams without an HRIS use the same form for time off — the PTO checkbox and notes field give HR enough structure to keep balances accurate.
Workflow integrations
Connect this form to your existing tools with no middleware. Every submission triggers your workflow automatically.
Real-time sync
Data appears in your CRM or spreadsheet within 1–2 seconds of submission — no cron jobs, no delays.
Conditional routing
Route submissions to different Slack channels, HubSpot pipelines, or Airtable bases based on field values.
Two-way data flow
Pre-fill form fields with CRM data for returning visitors. Update existing records instead of creating duplicates.
Why choose Flexform?
Frequently asked questions
Can employees submit a timesheet from their phone?
Yes — the form is mobile-first and works in any phone browser without an app install. Most field crews fill theirs in under 2 minutes at the end of the week, including the signature field.
How do approvals work?
The manager email field can trigger a notification when a timesheet is submitted, and managers review the entry in Google Sheets or directly in the FlexForm dashboard. For tighter workflows, you can connect a Slack channel so every submission posts there for visual sign-off.
Can I customize the fields for my pay periods?
Absolutely. Use the AI editor to describe the change — "switch from a 5-day week to a 14-day bi-weekly period" or "add a separate row for weekend overtime" — and the form updates without any manual rebuilding. Project lists, department dropdowns, and rate categories all work the same way.
Does it handle overtime and PTO correctly?
The template includes a separate overtime number field and a PTO/sick-leave checkbox with a notes area. For more complex policies, you can add custom dropdowns for different leave types or split overtime into weekday and weekend rates.
Where does the data go after submission?
Submissions flow into Google Sheets for payroll, HubSpot if you track billable time against deals, or any system via webhook. You can also export submissions as CSV directly from the dashboard at any time.
Is the e-signature legally binding for payroll attestation?
Yes — the signature is captured with a timestamp and stored alongside the submission, which is the same standard most payroll providers accept for hourly-employee sign-off. For higher-compliance industries, pair it with the receipt upload field so attached documents are part of the audit record.
Can we embed the timesheet inside our own mobile app?
Yes. FlexForm provides a Kotlin Multiplatform SDK so the same timesheet form runs natively inside your Android and iOS apps without rebuilding the UI twice.
Is there a free plan?
Yes — the free forever plan covers the full timesheet template, mobile submissions, and the share link. You only move to a paid plan if you need higher submission volumes, advanced integrations, or removal of FlexForm branding.
Related templates
Client Onboarding Information Template
A free client onboarding form template that collects company details, contacts, goals, brand assets, and signed agreements in one shareable link.
Vendor and Supplier Onboarding Form Template
A free vendor and supplier onboarding form template that collects banking, tax, insurance and compliance details in one shareable link — with AI customization.
Christmas Decor Order Form Template
A free Christmas decor order form template for offices, venues, and decorators. Collect requests, sizes, install dates, and budgets in one shareable link.
Use this timesheet form template free
Open the template, customize with AI, connect your tools, and publish — in under 5 minutes.
No signup required · Free forever plan