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Christmas Decor Order Form Template

Take the chaos out of holiday decorating — one form that captures every tree, wreath, and garland request before the December rush hits.

A Christmas decor order form built for office managers, event planners, and decorating companies who need to collect requests, sizes, themes, and install dates without 40 reply-all emails. Customers or staff fill out a single shareable link; you get a tidy list of orders ready to fulfill.

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AI customizable
✓ Free forever plan✓ Embed on any website✓ GDPR compliant✓ No code required

Why use a christmas decor order form?

Every November, the same scene plays out in office managers' inboxes: 12 emails about the lobby tree, 3 about which floor wants garlands, someone asking if the Hanukkah display is still happening, and a vendor needing measurements by Friday. By the time you've untangled it, you're already two weeks behind the install schedule. A Christmas decor order form turns that mess into a queue. Whoever needs decor — a department head, a tenant, a client — fills out one form with their location, theme, sizes, and budget. You see every request side by side, sorted by install date, with the contact person attached. No reply-all threads, no sticky notes, no "wait, was the wreath 24 inches or 30?" It works for in-house office teams handling 5 floors of decorations, for property managers coordinating a building's tenants, and for decorating companies taking on 80 client orders between Thanksgiving and December 15. The form scales without you having to redesign it each season.

What's included in this template

15 fields — customize any field or add new ones with AI.

Short textRequester name✱
Short textCompany or department✱
EmailEmail✱
PhonePhone number✱
Long textDelivery or install address✱
CheckboxesDecor type✱
DropdownTheme or color scheme
DropdownTree size (if applicable)
NumberQuantity needed✱
DatePreferred install date✱
DateTeardown date
DropdownBudget range
File uploadReference photos or floor plan
Long textSpecial requests or notes
CheckboxesI authorize this order and the listed budget✱

Need different fields?

Tell the AI what to change — "add a budget dropdown" or "remove phone number" — and it edits the form instantly. Every field type above can be added, removed, or relabeled through the chat interface.

Key features of this christmas decor order form template

Everything you need to launch this form in minutes, share it with your team, and collect submissions reliably.

1

Built for seasonal volume

Handles a trickle in October and 60 orders a day in late November without slowing down or losing entries.

2

Photo and floor plan uploads

Customers attach reference images directly to their order — no separate email chain to track down attachments later.

3

Install date sorting

Every submission lands with a preferred install date, so your scheduling board fills itself instead of starting from scratch each Monday.

4

Budget capture upfront

A budget dropdown on the form means you stop quoting $2,000 designs to $400 clients, and your salespeople stop chasing dead leads.

5

Mobile-friendly intake

Office managers fill it out from their phones between meetings. No login, no app install — just open the link and submit.

6

Sign-off built in

The acknowledgement checkbox at the end gives you a timestamped record that the requester approved the order and budget before you ordered materials.

Perfect for

Office managers running holiday decor for a single building, property managers coordinating decor across multiple tenants, professional Christmas decorating companies taking client orders, event planners handling corporate holiday parties, venue coordinators at hotels and country clubs, HR teams running internal holiday drives, and small decor retailers offering install services on top of sales.

How to use this template

1

Open the template

Click "Use this template free." Flexform loads the form instantly — no account needed to preview.

2

Customize with AI

Type what you want to change in the chat: fields to add or remove, rename labels, change field types, or rearrange pages.

3

Connect & publish

Link to Google Sheets or Slack with one click, then embed on your site or share the link.

Ways to use this template

Office tree and lobby decor

An office manager for a 4-floor building sends the form to each department head. Marketing wants white-and-gold on floor 3, finance wants a traditional green-and-red tree, ops doesn't want anything. One submission per floor, install date set, done.

Property manager coordinating tenants

A commercial property manager opens decor requests for 20 tenant suites. Each tenant submits their order with budget and theme; the property manager forwards the spreadsheet to the contracted decorator with one click.

Professional decorator client intake

A Christmas decor company replaces their email + PDF order form with a single link on their homepage. Clients submit photos of their entryway and the install team plans routes from the install-date column.

Hotel holiday displays

A hotel chain has each property manager submit their decor needs for ballroom, lobby, and restaurant spaces. Corporate sees every request in one Google Sheet and bulk-orders matching themes across 12 locations.

Internal HR holiday drive

HR runs a "decorate your desk" program where employees order a small kit. The form captures kit choice, delivery floor, and a photo upload for the contest entry — all in one submission.

Event venue holiday parties

A venue lets corporate clients customize their holiday party decor through the form: linen color, centerpiece style, table count, garland on the staircase or not. Sales reviews before quoting.

Workflow integrations

Connect this form to your existing tools with no middleware. Every submission triggers your workflow automatically.

Google SheetsSlackHubSpotEmail
⚡

Real-time sync

Data appears in your CRM or spreadsheet within 1–2 seconds of submission — no cron jobs, no delays.

🔀

Conditional routing

Route submissions to different Slack channels, HubSpot pipelines, or Airtable bases based on field values.

🔁

Two-way data flow

Pre-fill form fields with CRM data for returning visitors. Update existing records instead of creating duplicates.

Why choose Flexform?

Most holiday-decor intake happens in a Google Form someone built in 2019 and patched every year since — or worse, in a shared spreadsheet that three people are editing at once. FlexForm's template starts you with a tested field structure for decor orders and lets you reshape it without learning a form builder. Type "add a column for ribbon color, remove the teardown date, and ask whether they want garland or wreaths" into the AI editor and the form updates in 1–2 seconds. The same goes for theme: swap your brand colors in once and every order form for the season matches. The workflow side is what saves the real time. Connect Google Sheets and every submission becomes a row in your master order list — sortable by install date, filterable by client. Pipe a Slack notification to your install team's channel so they see new orders without opening another tab. HubSpot integration logs each requester as a contact, which matters in January when you're sending out renewal proposals for next year. When you need to embed the form inside an existing customer portal or a native iOS or Android app, FlexForm's Kotlin Multiplatform mobile SDK drops it in without a webview workaround. For everyone else, the shareable link works on any device with a browser, no account required from the person filling it out. The free plan covers small teams running a handful of orders, and the paid plans only kick in when volume justifies it.
One link, share anywhere
Native iOS & Android SDK
Free forever plan

Frequently asked questions

How do I share the form with clients or staff?

Publish the form and you get a public link you can drop into an email, paste in a Slack channel, or post on your website. The person filling it out doesn't need a FlexForm account, and the form opens cleanly on mobile.

Can I add a payment field or deposit?

The template doesn't include payment by default since most decor orders quote first and invoice after. You can add a deposit amount field or a payment-method dropdown easily — type the change you want into the AI editor and it adds the field in place.

What happens to submissions once they come in?

Submissions land in your FlexForm dashboard and can be exported as CSV anytime. If you connect Google Sheets, every new order appends to a sheet automatically, which most users prefer for sorting by install date.

Can I send install-team notifications to Slack?

Yes. Connect the Slack integration, pick the channel, and each new submission posts as a message with the requester name, install date, and a link to the full order. Useful when your install crew works off Slack instead of email.

Does the file upload work for floor plans or photos?

It does. The reference photos field accepts images and PDFs up to 10MB per file. Clients commonly upload an entryway photo or a venue floor plan so you can scope the job before you visit.

Can I add a digital signature for larger orders?

Yes — add a signature field for orders above a certain dollar amount, or for any order where you want a binding acknowledgement. The signature is captured as an image and stored with the submission.

Can multiple people on my team see the orders?

On paid plans you can invite teammates to the same form so your sales rep, install lead, and bookkeeper all see incoming orders without forwarding emails. Free plan is single-user.

Will this work for non-Christmas decor too?

Yes. Many users duplicate the form for Halloween, Hanukkah, Easter, and corporate event decor — change the theme dropdown options and the headers, and the rest of the structure still fits.

Related templates

Use this christmas decor order form template free

Open the template, customize with AI, connect your tools, and publish — in under 5 minutes.

No signup required · Free forever plan