Suggestion Form Template
Give every customer, employee, or member one easy place to send the idea they almost kept to themselves.
A focused suggestion form that captures who is suggesting what, why it matters, and how urgent it feels — without asking 20 questions. Share it as a link, embed it on an intranet, or drop it in a help-center sidebar so good ideas actually land in front of someone who can act on them.
Why use a suggestion form?
What's included in this template
11 fields — customize any field or add new ones with AI.
Need different fields?
Tell the AI what to change — "add a budget dropdown" or "remove phone number" — and it edits the form instantly. Every field type above can be added, removed, or relabeled through the chat interface.
Key features of this suggestion form template
Everything you need to launch this form in minutes, share it with your team, and collect submissions reliably.
Anonymous-friendly
Name and email are optional, so people who want to stay anonymous still send the idea instead of bailing on the form.
Categorized at intake
A category dropdown sorts entries as they arrive — product, process, workplace, event, other — so the right team sees them first.
Urgency signal
A simple low / medium / high field separates the "would be nice" ideas from the things people actually want fixed this quarter.
File attachments
Suggesters can drop in a screenshot, sketch, or example doc so the team isn't guessing what they meant.
Routed where work happens
New suggestions post into a Slack channel and append to a Google Sheet, so nothing sits unread in an inbox.
Edit later with AI
Want to add a department picker or rename the categories? Describe the change in plain English and the form updates itself.
Perfect for
How to use this template
Open the template
Click "Use this template free." Flexform loads the form instantly — no account needed to preview.
Customize with AI
Type what you want to change in the chat: fields to add or remove, rename labels, change field types, or rearrange pages.
Connect & publish
Link to Slack or Google Sheets with one click, then embed on your site or share the link.
Ways to use this template
Product feature requests
A SaaS product team puts a "Suggest a feature" link in the app sidebar. Each entry lands in a Slack channel where product managers triage it during a weekly review, and the urgency field helps them spot patterns across accounts.
Employee voice program
An HR team runs a quarterly "tell us what to change" campaign. The form goes anonymous-by-default so people will actually speak up about meeting overload, tooling gaps, or onboarding friction — and the responses feed straight into a Notion board the leadership team reviews.
Customer-success follow-ups
A success manager sends the form to a few key accounts after each quarterly review. Suggestions auto-tag by account name, and high-urgency entries surface in the next renewal conversation instead of getting buried in an email thread.
School or PTA suggestion box
A principal replaces the paper suggestion box in the lobby with a QR code that opens this form. Parents and staff can submit ideas from the parking lot, and the office assistant reviews entries each Monday morning.
Nonprofit member ideas
A community organization asks members what events to run next year. The form collects ideas plus a "how excited would you be about this" rating, so the board can prioritize the events most members actually want to attend.
Restaurant or retail floor
A store manager posts a QR code at the counter so staff and regular customers can suggest menu changes, layout tweaks, or new hours. Entries route to the owner's email so nothing gets lost on a busy shift.
Workflow integrations
Connect this form to your existing tools with no middleware. Every submission triggers your workflow automatically.
Real-time sync
Data appears in your CRM or spreadsheet within 1–2 seconds of submission — no cron jobs, no delays.
Conditional routing
Route submissions to different Slack channels, HubSpot pipelines, or Airtable bases based on field values.
Two-way data flow
Pre-fill form fields with CRM data for returning visitors. Update existing records instead of creating duplicates.
Why choose Flexform?
Frequently asked questions
Can people submit suggestions anonymously?
Yes. The name and email fields are set to optional in the template, so anyone who wants to stay anonymous can leave them blank and still submit. You can flip them to required if your context calls for it — for example, an internal program where you need to follow up.
How do I see new suggestions without checking the dashboard?
Connect the form to Slack and a new suggestion posts as a message in the channel of your choice. You can also pipe entries into Google Sheets or Notion so they show up wherever your team already plans work.
Can I change the categories or add fields later?
Yes — and you don't need to rebuild the form. Open the AI editor and type something like "add a department dropdown with marketing, sales, and engineering" and the form updates. Existing submissions stay intact.
Is there a limit on how many suggestions I can collect?
The free plan handles unlimited submissions on a shareable form link, so you can run an open suggestion box for as long as you like without hitting a cap.
Can I embed this inside a native mobile app?
Yes. FlexForm ships a Kotlin Multiplatform SDK that renders the same form natively on Android and iOS, so you can drop a suggestion screen straight into your app instead of opening a web view.
Where do file attachments go?
Screenshots and supporting files upload alongside the submission and appear in the entry detail view. If you push entries to Slack or Sheets, a link to the file is included so reviewers can open it in one click.
Can I have different teams review different suggestions?
You can route by category. Set up a Slack integration per channel, or use the Google Sheets export with filters so the product team sees product suggestions and HR sees workplace ones — same form, multiple destinations.
Does the form work on phones?
It's built mobile-first, so a suggester can scan a QR code, fill out the form, and submit from a phone in under a minute. Most submissions in the wild come from mobile, especially for in-store or event-based suggestion boxes.
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Use this suggestion form template free
Open the template, customize with AI, connect your tools, and publish — in under 5 minutes.
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