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Skin Care Consultation Form Template

Get every client onto the same page before they sit in the chair — skin history, concerns, and photos collected in one shareable link.

A complete skin care consultation form covering skin type, current routine, allergies, sun exposure, and treatment goals. Estheticians send the link before the appointment, review responses in advance, and walk into the session already knowing what the client needs.

#skincare#esthetician#consultation#beauty#spa#dermatology#intake
No signup required
AI customizable
✓ Free forever plan✓ Embed on any website✓ GDPR compliant✓ No code required

Why use a skin care consultation form?

The first 10 minutes of any skin consultation are spent on the same questions: What products do you use? Have you had a reaction before? When did the breakouts start? Asking those in person eats into treatment time, and clients often forget details they meant to mention — the retinol they tried for a week, the antibiotic they took last month, the new sunscreen that stung. A digital consultation form fixes that by collecting the boring-but-critical history before the appointment. The client fills it out at home, with their product shelf in front of them, and can even upload a photo of their current skin condition. By the time they arrive, you've already flagged the contraindications and planned the session. It works for solo estheticians taking on a single new client a week and for multi-room spas pushing 40 consultations through a Monday. Mobile-friendly means clients fill it out on their phones during a coffee break. Categorized sections — Skin History, Current Routine, Lifestyle, Goals — match how you'd ask the questions out loud, so the form feels like a conversation rather than a quiz.

What's included in this template

16 fields — customize any field or add new ones with AI.

Short textFull Name✱
DateDate of Birth✱
EmailEmail Address✱
PhonePhone Number✱
DropdownSkin Type✱
CheckboxesPrimary Skin Concerns✱
Long textCurrent Skincare Products in Use
Long textKnown Allergies or Sensitivities✱
Long textRecent Medications (oral or topical)
Multiple choiceDaily Sun Exposure Level
CheckboxesPrevious Treatments (peels, lasers, microneedling)
Long textTreatment Goals✱
File uploadUpload a Photo of Current Skin (optional)
DatePreferred Consultation Date
CheckboxesI confirm the information above is accurate✱
SignatureClient Signature✱

Need different fields?

Tell the AI what to change — "add a budget dropdown" or "remove phone number" — and it edits the form instantly. Every field type above can be added, removed, or relabeled through the chat interface.

Key features of this skin care consultation form template

Everything you need to launch this form in minutes, share it with your team, and collect submissions reliably.

1

Pre-appointment intake

Clients fill out the form before walking in, so consultation time goes to actual analysis rather than paperwork.

2

Photo upload built in

Lets clients attach a clear shot of their current skin condition — useful for comparison after treatment and for routing to the right specialist.

3

Allergy and contraindication flags

Dedicated fields for medications, allergies, and recent procedures so you spot risks before booking a session you can't safely perform.

4

Mobile-first design

Works on any phone browser without an app install. Clients can finish on the bus, in line, or sitting on their bathroom floor next to their products.

5

Digital signature and consent

Captures a typed or drawn signature on the acknowledgement, so consent is on record before the first product touches the skin.

6

Synced to your tools

New submissions push into Google Sheets for your client log and ping Slack so the front desk can prep the room.

Perfect for

Solo estheticians, day spa owners, dermatology clinic front desks, medical aesthetics practitioners, cosmetic chemists running product trials, beauty school instructors collecting case studies, and mobile facial therapists who travel between client homes.

How to use this template

1

Open the template

Click "Use this template free." Flexform loads the form instantly — no account needed to preview.

2

Customize with AI

Type what you want to change in the chat: fields to add or remove, rename labels, change field types, or rearrange pages.

3

Connect & publish

Link to Google Sheets or Slack with one click, then embed on your site or share the link.

Ways to use this template

Solo esthetician intake

A self-employed esthetician sends the link with every booking confirmation. By Monday morning she has every client's skin history queued up and walks into each session already knowing what serum to suggest.

Day spa multi-room operation

A 6-room spa routes form submissions to Slack channels by treatment type — facials, peels, microneedling. The right specialist sees each consultation, and front desk doesn't double-book contraindicated services.

Medical aesthetics screening

A clinic offering Botox and fillers uses the form as a first-pass medical screening. The contraindication fields surface anyone on blood thinners or with recent procedures, so the practitioner flags follow-up questions before the appointment.

Beauty product trial recruitment

A skincare brand testing a new vitamin C serum collects skin-type and concern data through the form to recruit a matched trial panel. Responses pipe straight into Sheets for analysis.

Pre-treatment photo documentation

Clinics use the photo upload to capture a before-shot from the client's phone the day before the appointment. Combined with the in-clinic after photo, it gives a consistent baseline for progress.

Workflow integrations

Connect this form to your existing tools with no middleware. Every submission triggers your workflow automatically.

Google SheetsSlackEmailHubSpot
⚡

Real-time sync

Data appears in your CRM or spreadsheet within 1–2 seconds of submission — no cron jobs, no delays.

🔀

Conditional routing

Route submissions to different Slack channels, HubSpot pipelines, or Airtable bases based on field values.

🔁

Two-way data flow

Pre-fill form fields with CRM data for returning visitors. Update existing records instead of creating duplicates.

Why choose Flexform?

Most skincare clinics duct-tape together a Google Form and a separate consent PDF, then re-type the answers into their booking system. That breaks the moment a client mentions a new medication or you decide to add a question about menopause-related changes. With FlexForm you describe what you want changed in plain English — "add a section about retinol tolerance, and make the allergy field required" — and the form updates without anyone editing JSON or rebuilding a Typeform from scratch. When the consultation comes in, it lands where you already work. New submissions write a row into Google Sheets that doubles as your client history log, and a Slack message lets the treatment-room esthetician know what to prep before the client arrives. HubSpot syncs the contact so marketing follow-ups (post-treatment care emails, product reorder reminders) trigger automatically. If you run a clinic app or a beauty brand's mobile experience, the Kotlin Multiplatform mobile SDK drops the same form natively into Android and iOS — so consultations inside your app feel like part of the product, not a webview tacked on. And if you just want to test it before committing: share the link with a few regulars, see the responses come in, all on the free forever plan with no card on file.
One link, share anywhere
Native iOS & Android SDK
Free forever plan

Frequently asked questions

Can clients fill this out from their phones?

Yes. The form is mobile-first and renders cleanly on any phone browser — iOS Safari, Android Chrome, even older devices. Clients don't need to install anything or create an account, just tap the link you send.

Is the photo upload secure?

Uploaded photos go directly to your FlexForm storage with the rest of the submission. Only people with access to your form responses can view them, and you control who that is from your dashboard.

Can I add questions specific to my clinic?

Absolutely. Open the form in FlexForm and either drag new fields in, or describe the change in plain English — "add a Fitzpatrick skin type dropdown after the skin concerns question" — and the AI editor updates the form for you.

How do submissions get to my booking system?

You have a few options. The Google Sheets integration writes every submission as a new row, which you can pull into most booking software. HubSpot syncs the contact for marketing follow-up, and Slack notifies the team in real time.

Does it work for medical aesthetics, or just spa-style treatments?

Both. The contraindication, medication, and previous-treatment fields are detailed enough for med-spa intake. For purely medical work you may want to add fields specific to your scope of practice, which takes a couple of minutes with the AI editor.

Can I embed it in my own clinic app?

Yes — FlexForm ships a Kotlin Multiplatform mobile SDK that drops the form natively into Android and iOS apps. Your developers integrate once and the form lives inside your app experience rather than opening a browser.

Is there a free version?

Yes. The free forever plan covers everything you need to run consultations: unlimited fields, mobile-friendly responses, photo uploads, share links, and basic integrations. Paid plans add higher submission limits and advanced workflow features.

How is the signature legally captured?

The signature field captures either a typed or drawn signature along with a timestamp and the submission record. For most spa and consultation contexts that's sufficient acknowledgement; for higher-stakes medical consent you may want to pair it with a separate signed document.

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Use this skin care consultation form template free

Open the template, customize with AI, connect your tools, and publish — in under 5 minutes.

No signup required · Free forever plan