Pet Boarding Check In Form Template
Get every dog and cat through the front door in under 4 minutes — vaccinations, feeding schedule, vet contact and signature captured in one shareable form.
A complete pet boarding check in form that captures owner contact, pet profile, vaccination records, feeding and medication schedules, emergency vet details, and a liability signature in a single shareable link. Owners can fill it on their phone before drop-off, so the front desk just verifies and prints.
Why use a pet boarding check in form?
What's included in this template
19 fields — customize any field or add new ones with AI.
Need different fields?
Tell the AI what to change — "add a budget dropdown" or "remove phone number" — and it edits the form instantly. Every field type above can be added, removed, or relabeled through the chat interface.
Key features of this pet boarding check in form template
Everything you need to launch this form in minutes, share it with your team, and collect submissions reliably.
Vaccination upload built in
Owners attach a photo of the rabies, DHPP, or Bordetella certificate directly in the form. No more chasing emails the day before drop-off.
Mobile-first signature
The liability waiver is signed with a finger on any phone screen and stored with the rest of the intake. Print-ready PDFs are one click away.
Feeding and meds in their own words
Free-text fields let owners describe portion sizes, timing, and quirks ("only eats if you sprinkle cheese on top") instead of forcing rigid dropdowns.
Emergency vet on file
Primary vet plus a non-owner emergency contact are captured up front, so staff never have to guess who to call at 9pm on a Sunday.
Slack drop alerts
A new check-in posts to your kennel Slack channel with the pet name, dates, and any flagged behavior notes. Whoever is on the floor sees it instantly.
One form, every species
Conditional logic shows cat-only or dog-only fields based on the species selected, so the same template works for boarding, daycare, and small-animal sitting.
Perfect for
How to use this template
Open the template
Click "Use this template free." Flexform loads the form instantly — no account needed to preview.
Customize with AI
Type what you want to change in the chat: fields to add or remove, rename labels, change field types, or rearrange pages.
Connect & publish
Link to Google Sheets or Slack with one click, then embed on your site or share the link.
Ways to use this template
Weekend kennel drop-offs
Send the link in the booking confirmation email so owners arrive Friday afternoon with paperwork already done. The desk verifies the pet, prints the kennel card, and turnaround stays under 5 minutes even when 8 dogs land at once.
Cat-only boarding hotels
Use conditional logic to surface litter preference, hiding spots, and feline-specific vaccinations (FVRCP, FeLV) while skipping irrelevant dog fields. Owners feel understood and you collect the right data the first time.
Veterinary clinic overnight stays
Tie the boarding intake to the patient chart by routing submissions through a Webhook into your practice management software. The vet on call sees feeding, meds, and behavior notes without opening a second system.
Holiday surge bookings
Thanksgiving and Christmas are when 60% of the year's drop-offs happen in 2 weeks. A self-service form means front desk staff handle the volume without working through their lunch breaks.
Mobile pet sitters and house visits
Sitters share the same link before a first visit, get the gate code, feeding plan, and emergency vet up front, and arrive at the house already knowing the routine instead of fishing for instructions.
Grooming + daycare combo bookings
Add a single dropdown for service type and the same intake covers a 4-hour daycare visit, a grooming appointment, or a 10-day boarding stay — one form to maintain, not three.
Workflow integrations
Connect this form to your existing tools with no middleware. Every submission triggers your workflow automatically.
Real-time sync
Data appears in your CRM or spreadsheet within 1–2 seconds of submission — no cron jobs, no delays.
Conditional routing
Route submissions to different Slack channels, HubSpot pipelines, or Airtable bases based on field values.
Two-way data flow
Pre-fill form fields with CRM data for returning visitors. Update existing records instead of creating duplicates.
Why choose Flexform?
Frequently asked questions
How long does it take an owner to fill out?
Most owners finish in 3 to 4 minutes from their phone, including uploading the vaccination certificate. The longest part is usually digging the rabies paperwork out of a drawer at home — which is exactly why doing it before drop-off saves time at the desk.
Can I require proof of vaccinations?
Yes. The vaccination certificate upload field is marked required by default, so the form won't submit without a file attached. You can accept photos (JPG/PNG) or PDFs depending on what your owners send.
Does the signature hold up legally for a liability waiver?
Electronic signatures captured this way are legally valid in the US under the E-SIGN Act and in most other countries. The form stores the signature image alongside a timestamp and IP address, which is what insurers and lawyers typically want to see.
Can I edit the form for my specific kennel?
Open the template in FlexForm and describe what you want changed — "add a grooming add-on section", "remove the breed field", "ask about crate training" — and the AI rewrites the form. You can also drag fields around manually if you prefer the click-to-edit approach.
Where do the submissions go?
Every check-in lands in your FlexForm dashboard, and you can fan it out from there: a Slack message to the front-desk channel, a row appended to a Google Sheet, an email to whoever's on duty, or a Webhook into your kennel management system. Most kennels run 2 or 3 of these at once.
Can I embed this in my own mobile app for staff?
Yes. Our Kotlin Multiplatform SDK ships the same form rendering engine for Android and iOS, so a staff app can show the identical intake form inside a native screen with no separate web view. Submissions sync back to the same dashboard.
What if an owner doesn't have a smartphone?
Print the form as a PDF directly from the dashboard and keep paper copies on hand. Anything filled on paper can be re-entered later, but in practice fewer than 1 in 20 owners need this.
Is there a limit on how many pets I can check in per month?
The free plan covers a solid amount of monthly submissions, enough for a small kennel handling roughly 100 stays a month. Higher volumes move to a paid plan, but nothing about the template or the integrations changes.
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Use this pet boarding check in form template free
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