Order Form Template
Take orders without juggling spreadsheets, DMs, and screenshots — one clean form that captures product, quantity, and where it needs to go.
A complete order form template covering customer details, product selection, quantity, shipping, and payment preference. Share the link with buyers, route submissions into Sheets or HubSpot, and keep every order in one place.
Want AI to build a custom version from a description? Try the AI Order Form Generator
Why use a order form?
What's included in this template
15 fields — customize any field or add new ones with AI.
Need different fields?
Tell the AI what to change — "add a budget dropdown" or "remove phone number" — and it edits the form instantly. Every field type above can be added, removed, or relabeled through the chat interface.
Key features of this order form template
Everything you need to launch this form in minutes, share it with your team, and collect submissions reliably.
Product picker with quantity
Buyers choose a product from a dropdown and set quantity in the same flow — no free-text guessing what they meant.
Shipping captured upfront
Address, city, postal code, and delivery method are required fields, so you never ship an order with half the details missing.
Payment preference on the form
Let customers pick bank transfer, COD, UPI, or card — match the options to how you actually get paid, not a fixed template.
Sheets + HubSpot sync
Every order lands as a new row in Google Sheets and a deal in HubSpot, so accounting and sales see the same record.
Slack alert per order
Get a ping in #orders the moment a new one comes in, with the customer name, product, and quantity in the message.
AI edits in plain English
Add a tax field, switch the currency, or change the product list by typing what you want — no form-builder menus to dig through.
Perfect for
How to use this template
Open the template
Click "Use this template free." Flexform loads the form instantly — no account needed to preview.
Customize with AI
Type what you want to change in the chat: fields to add or remove, rename labels, change field types, or rearrange pages.
Connect & publish
Link to Google Sheets or HubSpot with one click, then embed on your site or share the link.
Ways to use this template
Home bakery weekend orders
A home baker posts the order form link on Instagram every Thursday for weekend delivery. Customers pick cake type, size, and pickup or delivery, and the baker has the full prep list by Friday morning.
Wholesale reorder portal
A wholesale supplier sends the form to retail buyers as their reorder portal. Buyers log product codes and quantities, and the form syncs to Sheets so the warehouse can pick and pack against a single source.
Community group merch drop
A school PTA runs a one-off hoodie drop for 200 families. The order form captures child name, size, color, and parent contact, and Slack notifies the volunteer coordinator each time a new order comes in.
Internal supply requests
An office manager replaces the email-driven supply request chain with a form. Teams pick from a stationery and pantry dropdown, set quantity, and the manager batches one weekly purchase order from the spreadsheet.
Catering pre-orders
A corporate caterer takes lunch pre-orders from event hosts: menu, headcount, dietary requirements, delivery window. The form replaces a 20-message email thread per event.
Print-on-demand intake
A custom T-shirt shop uses the form to capture design references via file upload, plus size, quantity, and color. The reference image and order details land in the same HubSpot deal for the designer.
Workflow integrations
Connect this form to your existing tools with no middleware. Every submission triggers your workflow automatically.
Real-time sync
Data appears in your CRM or spreadsheet within 1–2 seconds of submission — no cron jobs, no delays.
Conditional routing
Route submissions to different Slack channels, HubSpot pipelines, or Airtable bases based on field values.
Two-way data flow
Pre-fill form fields with CRM data for returning visitors. Update existing records instead of creating duplicates.
Why choose Flexform?
Frequently asked questions
Can I add my own product list to the dropdown?
Yes. Open the form in the editor, click the product field, and either type the options in or use AI: "Replace the products with chocolate cake, vanilla cake, red velvet cake, cheesecake." The dropdown updates immediately and the form is ready to share.
How do customers pay? Does the form take payment?
The form captures payment preference — bank transfer, COD, UPI, card, whatever you accept. It does not run the actual transaction. Most small sellers use it to collect order details first, then send a payment link or invoice afterward. If you want native payment, you can embed a Stripe or Razorpay link in the confirmation message.
Where do orders go once a customer submits?
Every order lands in your FlexForm dashboard, and you can route it onward. Google Sheets is the most common destination for fulfillment teams, HubSpot for sales tracking, and Slack for real-time alerts to whoever packs the order. You can have all three running at once.
Can I add tax, discount, or shipping cost fields?
Yes. Type "add a tax field at 18%" or "add a flat shipping cost of $5" into the AI editor and it adds the fields plus the math. You can also set conditional logic — show the shipping field only if delivery method is "ship," not "pickup."
Does the form work on phones?
It is built mobile-first. Most order forms get filled on a phone, so fields like quantity use a number pad, the dropdowns are tap-friendly, and the file upload reads from the camera roll. No pinching, no zooming.
Can I embed the form inside a native Android or iOS app?
Yes. FlexForm ships a Kotlin Multiplatform SDK that renders the same form inside an Android or iOS app with one shared codebase. If you sell through an app and also a website, you build the form once and use it in both places.
How do I share the order form with customers who do not have a FlexForm account?
Every form has a public link. Send it over WhatsApp, paste it in your Instagram bio, print it as a QR code on a flyer, or embed it on your site. Customers fill it out and submit without signing up for anything.
Is there a free plan, or do I need to pay to take orders?
There is a free plan that covers small sellers — you can publish the form, take orders, and route submissions into Sheets or email without paying. Paid plans add higher submission volumes, more integrations, and team seats once you outgrow the free tier.
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Use this order form template free
Open the template, customize with AI, connect your tools, and publish — in under 5 minutes.
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