Maintenance Work Order Request Form Template

Property managers running multi-tenant office buildings, facilities coordinators at schools and universities, store operations leads at retail chains, plant managers in light manufacturing, hospitality maintenance teams at hotels and resorts, IT/AV teams handling room-fix requests, and HOA boards taking in resident reports.

Most CMMS tools start at hundreds of dollars per month per technician and demand a week of setup before the first ticket goes in. FlexForm gets you a working intake form in about 10 minutes, on a free plan, with a public link you can paste into an email, a QR code on the breakroom wall, or a tenant portal. If the urgency options don't match your team — maybe you want Emergency / Same-day / This week / Backlog instead — just describe what you want changed in plain English and the AI editor rewrites the field. Add a department dropdown, swap a free-text reason for a checklist of common problems, or split residential vs. commercial intake into two routes. New requests can fire a Slack message to your #facilities channel and append a row in Google Sheets the moment a tenant hits submit, so your ticket log builds itself. For multi-site operators with their own apps, the form embeds inside Android and iOS through the Kotlin Multiplatform mobile SDK — same form, same data, no separate codebase to maintain. And because requests come in over a share link, anyone with the URL can submit without creating an account, installing software, or remembering yet another password. The free forever plan covers low-volume sites; paid tiers unlock higher submission limits when you scale.