Equine Veterinary Examination Form Template
Document every equine exam — vitals, conformation, soundness, dental — on one mobile form you can complete in the barn aisle and email to the owner before you leave.
A working examination form built for ambulatory equine vets. It walks through signalment, vitals, body systems, lameness grading, dental notes, and recommended follow-up, then attaches the owner signature and any photos taken during the visit.
Why use a equine veterinary examination form?
What's included in this template
17 fields — customize any field or add new ones with AI.
Need different fields?
Tell the AI what to change — "add a budget dropdown" or "remove phone number" — and it edits the form instantly. Every field type above can be added, removed, or relabeled through the chat interface.
Key features of this equine veterinary examination form template
Everything you need to launch this form in minutes, share it with your team, and collect submissions reliably.
AAEP-style lameness grading
Built-in 0-5 grading dropdown with space for affected limb, gait, and surface. Matches what you would write on paper, but stays searchable later.
Photos pinned to findings
Snap a photo of the swelling on the left fore or the cap tooth on tooth 306 and attach it to the exact field. The image lives with the note, not in a separate camera roll.
Pre-purchase mode
The exam-type dropdown swaps in extra fields — intended use, buyer name, soundness summary — so the same template handles a $2,000 trail horse and a six-figure jumper without two separate forms.
Owner signature on the tablet
Hand them the iPad before you load up the truck. The signed PDF is in their inbox by the time they walk back to the house.
Offline-friendly in the barn aisle
Most farms have one bar of LTE in one corner of the indoor. The form caches entries locally and uploads the moment a signal comes back.
Repeat client memory
When you pull up the form for a horse you have seen before, prior notes populate as reference so you can compare today's findings to last spring without digging through email.
Perfect for
How to use this template
Open the template
Click "Use this template free." Flexform loads the form instantly — no account needed to preview.
Customize with AI
Type what you want to change in the chat: fields to add or remove, rename labels, change field types, or rearrange pages.
Connect & publish
Link to Google Sheets or Email with one click, then embed on your site or share the link.
Ways to use this template
Pre-purchase exams for sport horses
Document soundness, conformation, and any pre-existing conditions in a record that holds up if the sale goes sideways. The signed PDF is timestamped and stored, which matters when a buyer comes back six months later about a suspensory.
Routine wellness and vaccination visits
Capture body condition, dental wear, and vaccine history in one pass. Owners get a tidy summary instead of a verbal recap they will forget by dinner.
Lameness workups
Grade the lameness, note flexion test responses, and attach video of the trot-up. The next associate to see the horse opens the file and knows exactly where you left off.
Repro exam tracking
Adapt the form for stallion soundness checks or mare cycle monitoring by editing the fields with an AI prompt. The structure stays familiar so the tech does not have to relearn anything.
Rescue intake exams
New arrivals get a baseline record — weight, BCS, dental age, obvious pathology, photos of any markings — that the foster home and adopter both receive. Reduces "we were never told about this" disputes downstream.
Racetrack regulatory exams
Capture pre-race soundness checks in a format that satisfies stewards and stays auditable. Each entry carries the vet's license number and a signature.
Workflow integrations
Connect this form to your existing tools with no middleware. Every submission triggers your workflow automatically.
Real-time sync
Data appears in your CRM or spreadsheet within 1–2 seconds of submission — no cron jobs, no delays.
Conditional routing
Route submissions to different Slack channels, HubSpot pipelines, or Airtable bases based on field values.
Two-way data flow
Pre-fill form fields with CRM data for returning visitors. Update existing records instead of creating duplicates.
Why choose Flexform?
Frequently asked questions
Does this replace my full practice management software?
No, and it is not trying to. Think of it as the field-side intake and exam record. Most practices export the PDF and attach it to whatever PMS they already use — Avimark, ezyVet, Hippocrates — so the billing and scheduling stay where they are.
Can I customize the lameness scale or add flexion tests?
Yes. Open the AI editor and describe what you want — "add a 6-cell flexion grid, one row per limb, columns for distal and proximal" — and the form rebuilds. You do not need to touch any settings panels.
Will it work without cell signal in the back paddock?
Entries cache locally on the device. When the browser sees signal again the form syncs. It is not magic, so if you finish the exam and immediately close the tab without any signal, that is a problem — but normal in-and-out reception is handled fine.
How does the owner signature work?
A signature field renders on the device. The owner signs with a finger or stylus, you submit, and the PDF includes their signature embedded above the printed name. It holds up for routine documentation; for litigation-grade signatures most practices add a witness line.
Can the completed form auto-email the owner?
Yes. In the form settings, enable the email integration and map the owner email field as the recipient. The PDF is attached automatically, usually within a minute of submission.
I have an in-house mobile app for my associates. Can I embed this?
There is a Kotlin Multiplatform SDK for native Android and iOS. The same form definition powers the share link and the embedded native version, so you do not maintain two copies.
Is there a cost?
The free plan covers solo practices and most small ambulatory practices comfortably. Paid plans add higher submission volumes, advanced integrations, and team collaboration if you outgrow it.
How do I share the form for a pre-purchase buyer who is out of state?
Copy the share link from the dashboard and text or email it. The buyer opens it in any browser, sees the report once you submit, and can sign electronically if you have them listed as the form recipient.
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Use this equine veterinary examination form template free
Open the template, customize with AI, connect your tools, and publish — in under 5 minutes.
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