Delivery Quotation Form Template
Stop quoting deliveries over WhatsApp screenshots — one shareable form that captures every detail your dispatcher needs to price the job.
A delivery quotation form that collects pickup and drop-off addresses, cargo dimensions, weight, timing, and special handling in a single intake. Customers fill it in 2 minutes, dispatchers price it the same hour, and nothing important gets missed in the back-and-forth.
Why use a delivery quotation form?
What's included in this template
15 fields — customize any field or add new ones with AI.
Need different fields?
Tell the AI what to change — "add a budget dropdown" or "remove phone number" — and it edits the form instantly. Every field type above can be added, removed, or relabeled through the chat interface.
Key features of this delivery quotation form template
Everything you need to launch this form in minutes, share it with your team, and collect submissions reliably.
Address fields that catch the gaps
Separate pickup and drop-off textareas with prompts for floor, access notes and contact-on-site — the details that decide whether a job takes 20 minutes or 2 hours.
Weight and dimensions captured upfront
Numeric weight, dimension text and item count fields force the customer to commit to numbers, so you stop pricing blind off a single photo.
Photo uploads for awkward cargo
A file field lets customers attach 1–3 photos of the load. Dispatchers see at a glance whether it fits a bike, a hatchback or a van.
Service-type dropdown that matches your fleet
Configure options like Same-day, Next-day, Scheduled, or vehicle classes (bike, car, van, truck) so the quote maps directly to capacity you actually have.
Special handling checkboxes
Fragile, refrigerated, oversized, stairs-only access, signature on delivery — each as its own checkbox, not buried in a free-text note nobody reads.
Mobile-first by default
Customers fill it on a phone while standing next to the cargo. The form re-flows for small screens and photo uploads use the camera directly.
Perfect for
How to use this template
Open the template
Click "Use this template free." Flexform loads the form instantly — no account needed to preview.
Customize with AI
Type what you want to change in the chat: fields to add or remove, rename labels, change field types, or rearrange pages.
Connect & publish
Link to Slack or Google Sheets with one click, then embed on your site or share the link.
Ways to use this template
Same-day courier intake
A two-rider courier service in a dense city center uses the form to triage same-day requests. The dispatcher only sees jobs where the customer confirmed weight under 15 kg and pickup before 4 PM, so routing stays clean.
Moving company estimates
A residential moving outfit sends the link to anyone requesting a quote from their site. Photos of the load plus dimensions let them estimate truck size before sending a crew to survey in person.
B2B freight quoting
A regional freight broker uses the form as the first step in every new-client conversation. The structured submission becomes a HubSpot deal with all cargo details already in the notes field — sales reps skip the discovery call.
Restaurant supply rounds
A food-service distributor lets restaurants request unscheduled top-up deliveries through the form. The cargo description and pickup window pre-fill the next morning route sheet automatically.
White-glove furniture delivery
A premium furniture retailer routes high-value delivery quotes through the form so installers see stairs, elevator access and assembly requirements before the truck leaves the warehouse.
Owner-operator side gigs
An independent van owner running weekend deliveries embeds the form on a one-page site. Customers self-serve a quote request, and the operator replies once that evening with a price.
Workflow integrations
Connect this form to your existing tools with no middleware. Every submission triggers your workflow automatically.
Real-time sync
Data appears in your CRM or spreadsheet within 1–2 seconds of submission — no cron jobs, no delays.
Conditional routing
Route submissions to different Slack channels, HubSpot pipelines, or Airtable bases based on field values.
Two-way data flow
Pre-fill form fields with CRM data for returning visitors. Update existing records instead of creating duplicates.
Why choose Flexform?
Frequently asked questions
Can I customize the service-type options for my fleet?
Yes — open the dropdown field in the editor and replace the options with whatever you actually offer. Bike, car, van, refrigerated truck — call them what your team calls them. You can also use the AI editor to add a new field that only appears when a specific service type is selected.
How do quotes actually get to my dispatcher?
Each submission can post to a Slack channel, append to a Google Sheet, or create a HubSpot deal — set this up once in the integrations panel. Most courier teams pick Slack so the dispatcher on shift sees the request without opening another tab.
Can customers upload photos of the cargo?
The file upload field accepts photos, PDFs and common image formats up to 25 MB per file. Customers on phones get the camera directly; dispatchers see thumbnails inside the submission view without downloading anything.
Does the form work without a customer account?
No login required — share the link and anyone can submit. This matters for delivery quoting because customers want a price in under 5 minutes, not after creating yet another account.
Can I embed it in our existing courier app?
Yes, two ways. For web you can embed the form in any page with one snippet. For native Android or iOS apps, our Kotlin Multiplatform SDK renders the same form with native components, so the in-app quote flow looks like part of your app, not a webview.
Is there a way to require photos for jobs over a certain weight?
Conditional logic handles that — set the file field to be required only when weight exceeds your threshold (say, 50 kg). The form hides or shows fields as the customer fills them in, so the experience stays clean for small jobs.
How fast can we go live with this template?
Most teams customize and publish in under 20 minutes. Rename a few fields, plug in your Slack workspace or Sheet, paste the link into your website or WhatsApp Business profile, and you are taking quotes that afternoon.
Is the template really free?
The free plan covers the template, unlimited form views, and standard integrations. You only move to a paid plan if you need higher submission volumes, advanced workflow automations, or premium support — there is no time-limited trial.
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Use this delivery quotation form template free
Open the template, customize with AI, connect your tools, and publish — in under 5 minutes.
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