Construction Change Order Request Form Template
Capture every scope change in writing before work starts — with cost, schedule impact, and signatures locked in a single shared form.
A complete change order request form built for general contractors, subs, and project managers. Document the requested change, the cost and schedule impact, and collect signatures from the requester and the owner — all in one shareable link that works on a phone from the job site.
Why use a construction change order request form?
What's included in this template
16 fields — customize any field or add new ones with AI.
Need different fields?
Tell the AI what to change — "add a budget dropdown" or "remove phone number" — and it edits the form instantly. Every field type above can be added, removed, or relabeled through the chat interface.
Key features of this construction change order request form template
Everything you need to launch this form in minutes, share it with your team, and collect submissions reliably.
Cost and schedule fields built in
Pre-built number fields for original contract amount, cost delta, and added days mean nothing important gets left off the request — and the math is on the record.
Dual signature capture
The requester signs to certify the scope. The owner signs to approve it. Both signatures are timestamped and attached to the same submission.
File uploads for drawings and quotes
Attach the marked-up plan sheet, the sub quote, and product cut sheets directly to the request so reviewers see what you saw.
Job-site friendly on mobile
Submit a change order from a phone with muddy fingers and one bar of signal. The form is responsive and saves as you go.
Auto-numbering and Sheets export
Each submission lands in Google Sheets with a row for the CO log — sortable by project, status, and cost impact.
Slack alert to the PM
When a new request comes in, the project manager gets a Slack ping with the project name and dollar amount so it never sits unread for a week.
Perfect for
How to use this template
Open the template
Click "Use this template free." Flexform loads the form instantly — no account needed to preview.
Customize with AI
Type what you want to change in the chat: fields to add or remove, rename labels, change field types, or rearrange pages.
Connect & publish
Link to Slack or Google Sheets with one click, then embed on your site or share the link.
Ways to use this template
GC submitting to the owner
The general contractor needs owner approval to add a structural beam after the framing inspector flagged a span issue. The GC fills out the change order with the engineer's sketch attached, sends the link to the owner, and gets a signed approval back the same afternoon.
Subcontractor submitting to the GC
An electrical sub finds the panel location won't work with the new layout. They submit a CO request with photos and a revised quote. The GC reviews, approves, and the invoice later matches a signed request — no friction.
Remodel scope creep tracking
A homeowner keeps asking for "small" additions during a kitchen remodel. Each request gets logged as its own change order with a real cost, so the final bill doesn't come as a shock and the contractor doesn't eat the labor.
Field-issued T&M changes
When a hidden condition turns up during demo — rotted sill plate, old knob-and-tube — the superintendent files a request from their phone with photos, gets verbal-then-written approval, and bills T&M cleanly.
Architect-directed field changes
The architect issues a sketch change during a site walk. The PM converts it to a formal CO with cost and schedule impact, routes it for owner signature, and the file is attached to the project record.
Multifamily project CO log
On a 40-unit build, dozens of small changes accumulate across trades. Every submission populates a single Google Sheet that becomes the running CO log the owner reviews at the monthly draw meeting.
Workflow integrations
Connect this form to your existing tools with no middleware. Every submission triggers your workflow automatically.
Real-time sync
Data appears in your CRM or spreadsheet within 1–2 seconds of submission — no cron jobs, no delays.
Conditional routing
Route submissions to different Slack channels, HubSpot pipelines, or Airtable bases based on field values.
Two-way data flow
Pre-fill form fields with CRM data for returning visitors. Update existing records instead of creating duplicates.
Why choose Flexform?
Frequently asked questions
Can I require a signature before the form can be submitted?
Yes. Mark the requester signature field as required and the form won't submit without it. The owner signature can stay optional so the request can move through review first, then come back for approval.
How do I track which change orders are approved vs. pending?
Submissions land in Google Sheets where you can add a Status column and filter by it. Most teams use a simple Pending / Approved / Rejected workflow and color-code the rows.
Can I add fields for tax, overhead, or markup?
Yes — open the AI editor and type something like "add a 10% overhead field and a 7.25% tax field that calculate from the cost impact." It rewrites the form on the spot. You can also add them manually if you prefer.
What file types can be attached to a request?
PDFs, images (JPG, PNG, HEIC from phones), Word and Excel files, and CAD exports. Most subs attach a marked-up plan sheet plus a quote PDF, and that covers 90% of submissions.
Does this work for AIA-style change order documents?
It captures the same information a G701 covers — original contract sum, change amount, new contract sum, schedule impact, signatures — but it's not a licensed AIA form. Many GCs use this as the request stage and then issue the formal G701 once approved.
Can subcontractors submit without creating an account?
Yes. Share the public form link by email or text and any sub can fill it out from their phone. No login, no install, no account needed.
Can I embed this in our company's project management app?
Yes. There's an iframe embed for web project portals, and the Kotlin Multiplatform mobile SDK lets you drop the same form into a native Android or iOS app with the same backend.
What happens to the data once it's submitted?
Every submission is stored in your FlexForm account, mirrored to any connected Google Sheet, and can trigger a Slack message or webhook to your own system. You can export the full log to CSV anytime.
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