Auto Body Repair Estimate Form Template
Quote collision repairs without the phone tag — one form that captures vehicle details, damage photos, and customer info in a single pass.
A complete auto body repair estimate form that collects vehicle information, damage description, photos, insurance details, and customer contact in one shareable link. Shops publish once, customers fill it out from their phone in the parking lot, and the writer has everything needed to start the estimate before the car is even on the lift.
Why use a auto body repair estimate form?
What's included in this template
17 fields — customize any field or add new ones with AI.
Need different fields?
Tell the AI what to change — "add a budget dropdown" or "remove phone number" — and it edits the form instantly. Every field type above can be added, removed, or relabeled through the chat interface.
Key features of this auto body repair estimate form template
Everything you need to launch this form in minutes, share it with your team, and collect submissions reliably.
Photo upload from phone
Customers attach damage photos straight from their camera roll — no email attachments, no resized images, no "send me a clearer one." Each photo is timestamped and saved alongside the rest of the intake.
Conditional insurance fields
Carrier and claim number only appear if the customer marks the repair as an insurance claim. Cash-pay customers see a shorter form and finish faster.
VIN-ready format
The VIN field validates length and character set so writers don't spend the afternoon decoding handwritten "I" vs "1" mistakes from paper intake forms.
Mobile-first layout
Built for the customer standing next to their car in the parking lot. Large tap targets, single-column flow, and a camera shortcut on the photo field.
Routes to the writer queue
Each submission can drop a row into Google Sheets and ping the writer's Slack channel, so estimates get picked up in the order they came in.
Shareable QR code
Print the form's link as a QR code and stick it on the service counter. Walk-ins scan and fill it out while they wait — no front-desk bottleneck.
Perfect for
How to use this template
Open the template
Click "Use this template free." Flexform loads the form instantly — no account needed to preview.
Customize with AI
Type what you want to change in the chat: fields to add or remove, rename labels, change field types, or rearrange pages.
Connect & publish
Link to Google Sheets or Slack with one click, then embed on your site or share the link.
Ways to use this template
Walk-in estimates
Stick a QR code at the front counter so walk-ins start the intake on their own phone while the writer finishes the customer ahead of them. By the time they're called over, the file is half-built.
Insurance claim intake
Customers filing a claim attach photos and the claim number up front. The writer can match the file to the adjuster's notes before pulling the car into a bay, cutting back-and-forth with the carrier.
After-hours quote requests
Drop the link on the shop's website so prospects can submit damage photos at midnight after a parking-lot scrape. The estimate is in the queue when the writer logs in the next morning.
Fleet vehicle damage reporting
Fleet drivers report damage from the road using the same form, with the fleet ID instead of a personal VIN. The fleet manager sees every report in one Google Sheet for end-of-month reconciliation.
Mobile dent repair appointments
PDR techs use the form to capture pre-arrival info — panel, dent count, vehicle color — so they show up with the right blending paint and dent rods instead of a guessing game.
Dealership service center handoffs
When a sales customer notices a scratch on a trade-in, the service center sends the intake link to keep cosmetic claims out of the sales conversation.
Workflow integrations
Connect this form to your existing tools with no middleware. Every submission triggers your workflow automatically.
Real-time sync
Data appears in your CRM or spreadsheet within 1–2 seconds of submission — no cron jobs, no delays.
Conditional routing
Route submissions to different Slack channels, HubSpot pipelines, or Airtable bases based on field values.
Two-way data flow
Pre-fill form fields with CRM data for returning visitors. Update existing records instead of creating duplicates.
Why choose Flexform?
Frequently asked questions
Can customers fill this out from their phone?
Yes — the form is mobile-first by design. Most submissions in the field come from a phone in the parking lot, and the photo field opens the camera directly rather than forcing customers to dig through their camera roll.
How do I add a section for paintless dent repair?
Open the form and type a plain-English instruction into the AI editor — something like "add a section for PDR with panel, depth, and dent count fields." The new section appears in a few seconds. No developer needed, no rebuilding from scratch.
Does the form handle insurance claims differently from cash-pay jobs?
It can. Set the "Is this an insurance claim?" question to show or hide the carrier and claim number fields based on the answer. Cash-pay customers see a shorter form, claim customers get the extra fields they need.
Where do the photos and submissions go?
Each submission lands in your FlexForm dashboard with photos attached. You can also pipe them into Google Sheets for a running estimate log, ping your writer team in Slack the moment one comes in, or push to a custom webhook if you have a shop management system to feed.
Can I embed this in my shop's mobile app?
Yes. FlexForm ships a Kotlin Multiplatform mobile SDK that runs natively on both Android and iOS, so larger MSOs and dealership groups can embed the form inside their existing customer app without building it twice.
Do customers need to create an account to use it?
No. You share a link or QR code and they fill it out — that's it. No account, no install, no friction at the moment they're already stressed about a damaged car.
Is this actually free or is there a catch?
There's a free forever plan that covers what most independent shops need: a shareable form, photo uploads, and submissions in your dashboard. Paid plans add higher submission volumes, advanced integrations, and team seats — but you don't need them to get started.
Can I require a signature for the inspection authorization?
You can swap the acknowledgement checkbox for a signature field if your state or insurer requires one. Both work on phones and save the signature with the rest of the submission.
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Use this auto body repair estimate form template free
Open the template, customize with AI, connect your tools, and publish — in under 5 minutes.
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